Sunseed is a non-formal education project for the transition towards sustainability that has been existing for more than 30 years and is now in the process of adopting a more inclusive structure inspired by sociocracy.
In this context, the goal of the Operations Coordinator is to have an oversight on the legal requirements, the finances and recruitment procedures of the project. The Operations Coordinator cooperates at the same time with other members of the Office Team to enhance inclusive decision-making, take care of people’s well-being and general project management.

Core Responsibilities

Devise and keep up-to-date a system of financial control, monthly reporting of expenses and income to staff and trustees.

Predict income and examine expenditure to identify areas where more resources are required.

Induct new staff, making sure everyone has the necessary information about how Sunseed works and their role in it.

Supervise bookings, arrivals, volunteer experiences and general requests together with the Office Assistant.

Manage legal documents including insurances, taxes, deeds, local facilities, contracts and agreements, etc.

Shared Responsibilities:

Liaise with the rest of the Office Team to manage the office, ensure the production of written reports and the high level of learning for all at Sunseed.

Have an overview of the operation of the project and departmental activities to inform staff in order to enhance collective decision making and short-term and long-term planning.

Monitor project well-being, and look to ways to enhance the Sunseed experience, supervising and supporting smooth running of the project, monitoring social sustainability and leading conflict resolution when necessary.

Supply regular reports to the Board of Trustees both in written form and verbally at Trustee meetings.

Represent Sunseed in the village and outside of Sunseed.

Collating all suggestions from the Sunseed community to inform the Annual Strategy.

Oversee Health and Safety and risk assessments with other coordinators.

Requirements:

Commitment to promoting low-impact living

Excellent organisational abilities and financial acumen

Good communication skills (including the ability to work as part of a closely-integrated team), confidence, sensitivity, patience and open-mindedness to work with all members of the group

Ability to set targets, identify priorities and monitor progress

Be highly flexible – willing to work ‘out of hours’ when needs must

Ability to delegate and supervise volunteers

Ability to live in a basic communal environment with limited resources and the desire to live and work closely with community members

Ability to document and evaluate work

Desirable Skills:

Previous knowledge of NGO administration

An understanding of organisational structures, particularly non-hierarchical organisations and those in the third sector

Good spoken Spanish and English (and/or other European Language)

Experience of Health and Safety issues