Administration Coordinator
Administration Coordinator
Sunseed is an off-grid non-formal education centre for the transition toward sustainability based in southern Spain. We have seven different departments that take care of all aspects of sustainability, from low-impact living and appropriate technologies to eco-maintenance and organic horticulture. We function as an educational centre hosting students from around the world to learn more about sustainable livelihoods and gain practical tools for implementing environmental change.

In this context, the goal of the Administration Coordinator role is to have an oversight on the legal requirements, the finances and the recruitment procedures of the project. The Administration Coordinator cooperates at the same time with the other members of the Facilitation Team to enhance horizontal decision-making, take care of the people’s well-being and in the general project management.
The person appointed to this role should be able to take responsibility for the key tasks and be willing to progressively assume the shared tasks, allowing a smooth turnover within the team.

Key Tasks:

Devise and keep updated a system of financial control, monthly reporting of expenses and income to staff and Trustees.
Predict income and examine expenditure to identify areas where more resource is required.
Induction for new staff making sure all staff have all necessary information about how Sunseed works and their role in it.
Supervise Bookings, Arrivals, General requests and Volunteer Experience together with the Facilitation Assistant.
Manage legal documents including insurances, taxes, deeds, local facilities, contracts and agreements, etc.

Shared Tasks:

Liaise with the rest of the Facilitation Team to manage the office, ensure the production of written reports and the high level of learning for all at Sunseed.
Have an overview of the operation of the project and departmental activities to inform staff in order to enhance collective decision making and long term and short term planning.
Monitor project well-being, and look to ways to enhance the Sunseed experience, supervising and supporting a smooth running of the project, monitoring social sustainability and leading conflict resolution when necessary.
Supply regular reports to the Board of Trustees both in written form and verbally at Trustee meetings.
Represent Sunseed in the village and outside of Sunseed.
Collating all suggestions from the Sunseed community to inform Strategy.
Oversee Health and Safety and risk assessments with other coordinators.



Commitment to promoting low-impact living
Excellent organisational abilities and financial acumen
Good communication skills, including ability to work as part of a closely-integrated team; and the confidence, sensitivity, patience and open mindedness to work with all members of the Sunseed community
Ability to set targets, identify priorities and monitor progress
Be highly flexible – willing to work ‘out of hours’ when needs must
Ability to delegate and supervise volunteers
Ability to live in a basic communal environment with limited resources and the desire to live and work closely with community members
Ability to document and evaluate work
Initiative and imagination and sense of humour!


Previous knowledge of NGO administration
An understanding of organisational structures, particularly non-hierarchical organisations and those in the third sector
Good spoken Spanish and English, (and/or other European Language) or willingness to learn
Age 25+, full driving license, for at least 5 years
Experience of Health and Safety issues

Conditions of Employment

Currently, financial remuneration for Coordinators is set at 45€ per week, or 180€ per month. We consider this a small subsistence allowance. The benefits of being at Sunseed as a Voluntary Staff member include full board (vegetarian meals and a basic room), a beautiful and inspiring landscape, and a warm, supportive and diverse community. The minimum length of contract for a coordinator is normally 12 months. The maximum number of times of renewing your contract is first year plus 2. You will be entitled to 2 days unpaid holiday per month worked (24 per year total), plus coordinators collate paid public holidays (usually 13 in total).

To apply for this role: Please fill in the form
Organisation Sunseed Desert Technology
Lieu d'Intervention Sunseed Desert Technology
Type d'emploi le travail professionnel
domaine Environnement, Agenda 21 / Durabilité, Agriculture écologique, Protection de la nature et des espèces, Energies alternatives, Education à l'environnement, Déchets / recyclage, Vie alternative
Activités Travail au bureau, Education, Actions pour l'environnement, Gestion de projets,
Ordinateur: Base
Offres Alimentation, Logement, Frais de voyage
Formations aucun
Certificats aucun
Langues parlées Anglais, Espagnol
Paiement Argent de poche
Prérequis Connaissances informatiques, Expérience professionnelle
Qualifications Comptabilité / Administration, Ordinateur
Altersgrenze 18 — 80
Langues requises Anglais, Espagnol
Durée du travail préconsultation
Gültigkeit der Stelle pour une durée illimitée
Weitere Bewerbungsinfo To apply for this role: Please fill in the form
délai de candidature 01/07/2019
svp , appliquer à
Sunseed Sunseed
Los Molinos de Rio Aguas
04270 Sorbas
site web